Job Description
Rare opportunity to collaborate with regional leaders and make a meaningful impact
Play a pivotal role in supporting an organisation driving positive change in the Hunter
Enjoy flexibility with this part-time role, reduced hours across 4–5 days per week, including hybrid work options
About the company
There’s never been a better time to join one of the region’s most influential organisations that is shaping our future. The Committee for the Hunter is an independent and inclusive champion for the people of the Greater Hunter. Representing over 70 organisations including the region’s top leadership, largest employers and institutions, they provide a unified voice for the Hunter. The Committee delivers advocacy, thought leadership and a platform for strategic partnerships.
About the opportunity
We are seeking a highly capable Executive Assistant & Office Administrator to join a small but impactful team. In this pivotal role, you will provide executive, administrative, and secretariat support to the Chief Executive Officer, Chair, and Board ensuring seamless operations and professional engagement with our valued stakeholders, including corporate members and government representatives.
This is a rare and rewarding opportunity to work closely with senior leaders, including CEOs and Executive Leadership teams of large corporations, as well as government, including ministers, MPs, departments and mayoral offices. Therefore, professionalism, clear communication, and the ability to build strong relationships will be critical to your success.
Key responsibilities
Manage executive calendars, including scheduling appointments, meetings and travel arrangements
Secretariat duties, including preparation and distribution of agendas, papers, minutes, and follow-up actions for meetings, including board meetings, subcommittees, taskforces and roundtables/ workshops
Coordinate logistics for meetings and events, including venue bookings, catering, parking arrangements and audiovisual equipment setup
Attendance at scheduled Board, subcommittee and taskforce meetings and events
Act as liaison between the Committee team, members and internal/external stakeholders including government, maintaining professional communication and building relationships to support our mission.
Prepare and distribute formal correspondence, supporting statutory reporting
Support financial reporting, manage business records and accounts, including invoicing
Review, maintenance and management of office policy, systems and processes
General administrative and project support as required
Recruitment support.
Please note: This role requires some flexibility to attend early morning or evening meetings and events, with advance notice. A minimum of two days per week on Mondays and Tuesdays in the Newcastle CBD office is required.
The benefits
A rare opportunity to build strong connections with key influential regional leaders and make a lasting impact contributing to your own professional development!
Be mentored, coached and further developed by an influential CEO and voice for the Hunter.
Exposure to regional leadership and influential decision-makers, including high-level corporate and government members and stakeholders.
Flexible working arrangements, including hybrid work-from-home options.
Contemporary corporate office environment in the heart of Newcastle CBD.
Apply your skills while gaining valuable experience in governance, policy, and advocacy.
About you
This is a standout opportunity to apply your expertise in a role with true purpose and regional impact. You bring sound judgement, initiative and the ability to operate with autonomy. Most importantly, you are genuinely interested in the region—its challenges, opportunities, and the people shaping its future.
We're looking for someone who brings both capability and curiosity, with a proven track record and the drive to grow working alongside the region’s top leaders. The ideal candidate will demonstrate the following core attributes:
Background: Demonstrated experience within the advocacy, government or corporate sector in similar roles.
Proactive Problem-Solving:Have the ability to anticipate needs, identify roadblocks, and offer solutions before issues arise.
Exceptional Organisational Skills: Manage multiple priorities and create seamless processes to ensure the smooth running of the Committee.
Strong Communication & Interpersonal Skills: Communicate clearly with multiple stakeholders, act as the gatekeeper when necessary and build key relationships.
Discretion & Confidentiality: Handle sensitive material with the utmost professionalism and discretion.
Adaptability & Resilience: Comfortable in a fast-paced environment with shifting priorities; staying composed and productive under pressure.
Digitally Proficient: Leverage office technology and project management tools to streamline workflows.
Strategic Thinking & Business Acumen: Understand how your work contributes to the bigger picture, anticipating needs and aligning with executive goals.
Initiative & Ownership: Take responsibility for tasks, with minimal oversight required and thrive with autonomy with the ability to take guidance
Time Management & Prioritisation: Ability to manage competing demands efficiently, focusing and communicate this accordingly to meet expectations.
Attention to Detail: You know that accuracy matters, especially when it comes to executive and Board-level output. You take pride in getting it right the first time, ensuring high standards and consistency in work.
We are looking for someone who recognises the unique opportunity to be part of the region’s leadership, collaborating with key stakeholders to drive the Hunter’s growth and enhance organisational effectiveness in this task.
This position is challenging and involves complex, sensitive stakeholder engagement, where diplomacy, adaptability and a genuine commitment to making a meaningful impact. are essential. We need someone who thrives in a high-performing, team-oriented environment and is committed to supporting the success of the organisation in their important mission
If you are someone who is passionate about what you do and driven to make a difference, we would love to hear from you!
How to apply
To access a copy of the Success Profile Pack, including a detailed position description - please click here. To learn more about key responsibilities, company culture and the associated benefits of this opportunity, contact Olivia Evans on 02 4927 2025 or oliviae@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.
Interviews will commence immediately; therefore, early applications are encouraged. Applications Close date: Midnight Sunday 20th of April 2025
At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us.
