Job Description
Fast-paced role with varied responsibilities, based in the modern Maitland office!
Make a difference contributing to growth and develop client relationships!
Enjoy an additional day off per month!
Do you have an eye for detail and the natural ability to multitask to ensure tasks are completed in a timely manner? Do you enjoy providing administrative support and partnering with senior leaders to be their go-to for support? If this sounds like you, this could be your next great opportunity!
About the company
Our client Strike Force Services is a fast-growing, Hunter born success story with an awesome head office base in Maitland CBD. The organisation has experienced year-on-year growth and have expanded their service delivery to other regions of NSW and into QLD. Strike Force Services employs over 400 people and provides facilities management and professional cleaning services across a range of sectors including mining, power stations, local councils, schools, industrial sites and healthcare.
About the opportunity
The Tender & Administration Coordinator position is a pivotal role in supporting the Strike Force organisation to continue to grow, develop and nurture both existing and new client relationships. In this dynamic position, you will coordinate tender submissions, compile policies, liaise with internal teams, and prepare compelling case studies to ensure timely, high-quality submissions.
Reporting directly to the CEO, you’ll also support them with diary management, project action tracking, and other administrative tasks, becoming a trusted go-to person for support.
Key Responsibilities
Manage the end-to-end tender submission process, ensuring all deadlines and renewal timelines are met.
Prepare, revise, and collate tender-related documents with precision and efficiency.
Provide exceptional customer service to internal and external stakeholders.
Support the CEO with diary management, project coordination, and general administrative needs.
Maintain compliance records, perform data entry, and support process improvements to enhance organisational efficiency.
Contribute proactively to the ongoing growth and success of the company
About you
We are looking for a proactive, detail-oriented professional who thrives in busy and dynamic working environment. Key skills and attributes include:
Proven experience in a fast-paced administrative role.
Proficiency in Microsoft Office Suite, particularly Excel.
Exceptional written and verbal communication skills.
Strong multitasking, prioritisation, and problem-solving abilities.
Friendly, professional, and highly organised with a passion for supporting others.
Previous experience in roles such as Contracts Administrator, Tender Coordinator, or Executive Assistant will be highly regarded.
Your ability to build relationships and deliver high-quality support will be pivotal to your success in this role!
The benefits
Work for an organisation that has strong industry presence and is continuously growing!
Company that has great retention track record and commitment to supporting and developing its people
Opportunity for an additional day off each month (by only working an extra 20 mins per day!)
If this sounds like your next career move, we’d love to hear from you!
How to apply
To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Olivia Evans today on 02 4927 2025 oliviae@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV.
At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us.
